Bylaws of KES PTC

 

Bylaws of the

Kossuth Elementary School

Parent Teacher Child

Adopted 2013/2014 School Year

 

Article I - Name

The name of the organization shall be the Kossuth Elementary School PTC.

 

Article II - Purpose

The Kossuth Elementary School PTC is organized for the purpose of supporting the school physically by fostering relationships among the school, parents and teachers and monetarily by the purchase of educational supplies, equipment and other such items as the organization may see fit.

 

Article III - Members

Any parent, guardian, or other adult standing in loco parentis for a student at the school may be a member and shall have voting rights.  The principal and any teacher or aid employed at the school may be a member and have voting rights.


Article IV - Officers and Elections

Section 1.  Officers.  The officers shall be a president, vice president, secretary, and treasurer.

  • a. President. The president shall preside over meetings of the organization, serve as the primary contact for the principal, represent the organization at meetings outside the organization, serve as an ex officio member of all committees, and coordinate the work of all the officers and committees so that the purpose of the organization is served.
  • b. Vice President. The vice president shall assist the president and carry out the president's duties in his or her absence or inability to serve.
  • c. Secretary. The secretary shall keep all records of the organization, take and record minutes, prepare the agenda, handle correspondence, and send notices of meetings to the membership. The secretary also keeps a copy of the minutes book, bylaws, rules, membership list, and any other necessary supplies, and brings them to meetings. At the end of each term of the Secretary, all documents shall be handed over to the new secretary and those documents from previous years shall be placed in the school office for safe keeping.
  • d. Treasurer. The treasurer shall receive all funds of the organization, keep an accurate record of receipts and expenditures, and pay out funds in accordance with the approval of the executive board. He or she will present a financial statement at every meeting and at other times of the year when requested by the executive board, and make a full report at the end of the year.

Section 2.  Nominations and Elections.  Elections will be held on the first meeting of the school year.  Nominations may be made by any member in good standing.  Voting shall be by voice unless more than one person is running for an office, then a ballot shall be taken.

Section 3.  Eligibility.  Members are eligible for office if they are members in good standing at least 14 calendar days before the nomination.

Section 4.  Terms of Office.  Officers are elected for one year and may serve no more than two (2) consecutive terms in the same office.  Each person elected shall hold only one office at a time.

Section 5.  Vacancies.  If there is a vacancy in the office of president, the vice president will become president. At the next regularly scheduled meeting, a new vice president will be elected.  If there is a vacancy in any other office, members will fill the vacancy through an election at the next regular meeting.

 

Section 6.  Removal from Office.  Officers can be removed from office with or without cause by a majority of those present (assuming a quorum) at a regular meeting where previous notice has been given.

 

Article V - Meetings

Section 1. Regular Meetings.  The regular meetings of the organization shall be on the first Tuesday of each month during the school year at 6:00.

Section 2.  Special Meetings.  Special meetings may be called by the president with a 1 days' notice.

 

Article VI - Finances

Section 1.  The treasurer shall keep accurate records of any disbursements, income and bank account information.

Section 2.  The president, vice president, secretary and treasurer shall approve all expenses of the organization.

Section 3.  Two (2) authorized signatures shall be required on each check over the amount of $200.00. Authorized signers shall be the president, vice president and treasurer.

Section 4.  The treasurer shall prepare a financial statement at the end of the year, to be reviewed by the president, vice president and secretary.

Section 5.  Upon dissolution of the organization, any remaining funds should be used to pay any outstanding bills and, with the membership's approval, spent for the benefit of the school.

Section 6.  The fiscal year shall coordinate with the school year.

 

Article VII - Dissolution

The organization may be dissolved with previous notice (14 calendar days) and a majority vote of those present at the meeting.

 

Article VIII - Amendments

These by-laws may be amended at any regular or special meeting by a simple majority of those present at the meeting.

 

Article IX - Events

At the conclusion of PTC events in which money is charged and or collected, at least one officer of the PTC, one member of the PTC and one staff member of KES shall count the money and sign an acknowledge stating the amount of money collected.  The money shall then be turned over to the treasurer and he/she shall count the money and sign the same acknowledge stating the amount of money that was received from said event.  Said amount on the acknowledgment shall match the deposit slip made to the bank.

 

Article X - Reimbursements

All purchases made for the PTC must receive pre-approval from at least two (2) officers and require a receipt. Said receipt must be presented to the treasurer when reimbursement is requested.  All reimbursements must be paid by check, no cash shall change hands.

 

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